Privacy Notice: INVEST Conference 2025

Registrar: INVEST Research Flagship Centre
20014 UNIVERSITY OF TURKU
tel. +358 29 450 5000 (operator)

Contact information of the Data Protection Officer
Email: DPO@utu.fi
Further information: www.utu.fi/dpo

Contact information for matters regarding the use of the register
University of Turku
INVEST Flagship
Email: invest@utu.fi / invest-conference@utu.fi

 Purpose of the register

The purpose of the register is to track individuals who have registered for the event organized by INVEST Research Flagship Centre and to facilitate communication and event management.

Data content of the register

  • Name
  • E-mail address
  • Title
  • Affiliation
  • Country
  • Dietary restrictions
  • Participation in parallel sessions

Delivery of data

The system is to be used inside the university. The information can be given according to each user role to the defined internal users.

Information Shared with External Parties

Certain information may be provided to external service providers as part of event arrangements. This includes:

  • Information shared with the printing service for name badges: name, title, and affiliation.
  • Information shared with restaurants to accommodate dietary requirements: dietary restriction.
  • Information shared with organisers of social programme activities: name.

Data Retention

The following information will be retained indefinitely: name, email address, title, affiliation, country. However, dietary requirements and session preferences will be deleted by the end of June 2025.

Ground for the deliveries and the manner of delivery of data

The system is designed be used internally in the University of Turku. The data is given in an electric form or, if necessary, as a paper copy. The data will not be given outside the European Union or European Economic Area.

Principles for the protection of the register

The register has been protected with usernames, passwords, with function-specific and group-specific authority.

Entering the system requires protected network connection. The use of the system requires personal username and password.

Right of veto

The one that has been registered has a right to forbid the registrar from using information about the registered in its communication. The prohibition has to be made electrically or in writing and has to be addressed to the registrar.

Right of inspection

The one that has been registered has a right to check and remove the information about themself stored in the register and to get the copies from it. The inspection request has to be made electrically or in writing and has to be addressed to the registrar.

Repair of the information

The registrar corrects, removes or supplements the information in the register which is incorrect or unnecessary spontaneously or on demand. The one that has been registered has to be in contact with the person responsible for the registrar’s.